Rapid Session Terms & Conditions

These terms apply to all Rapid Sessions booked with Mindful Creatives and are intended to ensure a smooth, safe, and efficient experience.

Purpose of Rapid Sessions

Rapid Sessions are designed for professional use only, including:

  • Headshots
  • Personal brand portraits
  • Founder and small business profile imagery

Rapid Sessions are not suitable for:

  • Family or personal portrait sessions
  • Product-only or styled product shoots
  • Creative, editorial, or campaign concepts
    You may bring products relevant to your work; however, you must remain the primary focus of the imagery.

Studio Setup & Pre-Work

No pre-shoot planning, creative direction, mood boarding, styling or shot-listing is included.

The studio is presented as-is at the time of your session.

Props, furniture and styling elements may vary over time.

Current studio style can be viewed here

If you require set styling, creative direction, wardrobe planning, or a specific visual approach, please book a Studio Brand Portrait Session.

Booking & Payment

Full payment is required at the time of booking.

A 48-hour cooling-off period applies only if the session date is more than 7 days away.

If your session is scheduled within the next 7 days, your booking is non-refundable from the time of payment.

Rescheduling, Cancellations & No-Shows

Illness

If you are unwell and unable to attend, you may reschedule once at no cost, provided you notify us before your session start time.

The rescheduled session must take place within 30 days of your original booking.

Other Reasons (not illness)

Requests to reschedule for reasons such as schedule conflict, change of mind, travel, lack of preparation, personal commitments, etc. require 7+ days’ notice.

Less than 7 days’ notice (non-illness), the session fee is forfeited.

Cancellations

Cancellations at any time outside the cooling-off period result in the session fee being forfeited.

No-Shows

Arriving 15 minutes late or more or failing to attend is considered a no-show.

No-shows are non-refundable and cannot be rescheduled.

Session Duration & Structure

Session duration is fixed and cannot be extended.

Please arrive camera-ready (hair, grooming, makeup completed).

A brief 1–3 minute direction discussion occurs at the beginning of the session and is included within your booked time.

Outfit changes and furniture/prop adjustments occur within the session time.

Rapid Sessions are often scheduled back-to-back; please pack and exit promptly at your scheduled end time.

People in the Studio

A maximum of 5 people are permitted in the studio at one time.

Children may attend, however the studio is not child-friendly and contains equipment, props and objects that may pose safety risks.

All individuals in the studio are the responsibility of the client.

Mindful Creatives accepts no responsibility for injury, accident, or damage arising from lack of supervision or unsafe behaviour.

If any person behaves unsafely, the session may be ended immediately. No refund or additional time will be provided.

Clothing & Change Area

Clothing changes are welcome; change time is included within your booking.

A private change area is available.

Communal spaces have security cameras in operation.

Natural Light Conditions

Rapid Sessions use natural light only.

Lighting conditions vary and may affect:

  • Shadow depth
  • Highlight intensity
  • Colour tone
  • Overall contrast

On low-light or overcast days, access to certain areas of the studio may be limited to maintain image quality.

Variations in lighting are not grounds for reshoot, refund, or discount.

If you require controlled or studio lighting, please book a Studio Brand Portrait Session.

Image Delivery

You will receive a curated, unedited gallery of approximately 50 usable images.

No retouching is included. Retouching may be requested at an additional fee.

Retakes are not included.

A new session booking is required if you wish to reshoot.

BTS Video Add-On (Optional)
An optional raw behind-the-scenes add-on is available for $150 + GST.
Includes 5 short vertical clips (approx. 10 seconds each) captured during your session on a phone. Clips are delivered unedited. No additional time is added to the session.

Usage Rights (License)

You are granted a lifetime, non-exclusive license to use your images for:

  • Website
  • Organic social media
  • Email marketing
  • Brand-owned print and packaging
  • Paid digital advertising within Australia

The following require an additional extended license:

  • Global paid advertising
  • Retailer, distributor, stockist, or third-party promotional use
  • Catalogue or PR-led media use
  • Merchandise or items produced for sale

Third parties must obtain their own license directly from Mindful Creatives.

Booking Transfer

Rapid Session bookings are not transferable to another person unless approval is granted in writing.

Scope of Session

Rapid Sessions are for simple, natural headshots and personal brand portraits.

Requests requiring additional creative direction, multiple styled setups, or editorial concepts may require booking a Studio Brand Portrait Session instead.

Studio-Initiated Rescheduling

If Mindful Creatives is unable to proceed due to illness, power outage, weather or other unforeseen operational circumstances, your session will be rescheduled.

If rescheduling is not possible within 30 days, a refund will be provided.

Acceptance

By booking a Rapid Session, you acknowledge that you have read, understood, and agree to these Terms & Conditions.